Generated at: 2026-11-09 20:37:55

Increase Sales Opportunities with Cross-Departmental Systems

Business Graduate School Founded by Kenichi Ohmae
Standardize Operations with Cross-Departmental Systems

20% Increase in New Sales Opportunities and 2x Higher Direct Mail Response Rate!

  • SFA/MA Optimization
  • Group Strategy
  • Credit and High-Risk Companies
  • Data Cleansing
  • Core Systems
  • New Sales Prospect List

Aoba-BBT, Inc.
(Formerly: Business Breakthrough, Inc.)

Broadcasting, Publishing, School Education, and School Management

INTERVIEWEE

    左から
  • Senior Associate, Sales Planning Department, Ms. Chikage Furukawa
  • General Manager, System Development Division, Mr. Hidefumi Hara
  • 株式会社Aoba-BBTにて2023年2月撮影

Aoba-BBT, Inc. (formerly Business Breakthrough, Inc.) operates a wide range of educational businesses, including the management of online universities and graduate schools, corporate training programs leveraging that expertise, and the operation of international schools. Founded in 1998 by Chairman Kenichi Ohmae, the company is currently listed on the Tokyo Stock Exchange Prime Market with approximately 500 consolidated employees. Chairman Ohmae took an interest in the corporate philosophy of "Non-Competition" advocated by uSonar (formerly Landscape Co., Ltd.), and our Chairperson, Nami Fukutomi, has also appeared as a guest lecturer in their classes. *This interview contains some references to the company name "Business Breakthrough" as it was at the time of the interview.

  • Challenges Before Implementation

    • Standardizing Fragmented Operations
    • Building an Integrated System for Centralized Customer Information
  • Key Reasons for Implementation

    • Extensive Track Record of Integration with Salesforce
    • Comprehensive Coverage Including Branch Offices and Business Sites with Unparalleled Data Quality and Volume
  • Results Achieved

    • 120% Increase in New Business Opportunities
    • Doubled Response Rate for Direct Mail Campaigns
    • Cross-Departmental Utilization Established Including Accounting and General Affairs

bnr_sfa@3x-100.jpg

AB01.jpeg

Aoba-BBT, Inc. Website

Challenges Before Implementation

Transitioning from Analog and Fragmented Customer Management
to Cross-Departmental Task Force for Operational Standardization

Chairman Ohmae was quick to predict that globalization and IT would significantly transform the global economy and business landscape. Driven by a desire to reform Japanese education in preparation for an 'era without answers,' he launched the distribution of business-specialized video content in 1998. Initially broadcast via satellite, the service transitioned to internet distribution in 2004. In 2005, the company established Japan's first online graduate school of business, enabling students to earn an MBA (Master of Business Administration).

Hara

"When our company was founded, we primarily served B2C customers. However, as we aligned with the employee training needs of corporate clients, our B2B business gradually gained momentum, and we expanded the scale of our corporate sales department."

The corporate sales department eventually achieved remarkable growth, expanding into a five-division structure. However, as the number of personnel increased, challenges became apparent. These included excessive time spent on internal administrative tasks and a lack of time available for sales training and direct client engagement.

Furukawa

"As a remnant of when we operated with a small team, even our quotation formats varied by department and individual. We managed our new business development lists analogically using Excel and spreadsheets. Different representatives would register the same company as a client, and client names were often recorded as abbreviations or service names... Even when we received inquiries via web forms, we struggled to identify the appropriate sales representative, and we were largely unable to centrally manage customer lists for effective sales strategy development."

To resolve these issues, a cross-departmental task force centered on the System Development Division was formed to standardize operations. The goal was to realize a system where the same data flows across departments, from the 'upstream' process of web inquiries to the 'downstream' process of payment processing. During the evaluation, it became clear that the key to eliminating duplicate customer company records was to assign a common corporate code.

Hara

"When considering which external database to select for assigning corporate codes, we compared several options, including those from major providers. We found that the corporate database from uSonar (hereinafter referred to as LBC) was the best fit for our company. LBC manages codes not only at the headquarters level but also for subsidiaries, branches, and business offices, which matched our need to propose training programs to specific corporate entities. We were also impressed by the fact that it covers educational institutions as well."

AB03.webp "We use uSonar extensively," say Mr. Furukawa and Mr. Hara.

Reasons for Adoption

Extensive Track Record of Integration with Salesforce
Coding Down to the Branch and Office Level
Superior Quality and Volume of LBC Data

The extensive track record of integration with the Salesforce platform we had already implemented was a deciding factor in choosing uSonar. During the actual implementation, the robust support provided by uSonar ensured a smooth process.

Hara

"Thanks to the dedicated support from the uSonar engineering team, the implementation was seamless. There were no issues, and it felt as though uSonar was integrated before we even realized it. It was very smooth."

Beyond just assigning corporate codes, they find it convenient that they can utilize a wealth of attribute information within Salesforce, such as industry and company size, and that this information is automatically updated whenever changes occur.

Furukawa

"Since we were able to organize our customer list on Salesforce using LBC codes, we are now able to consider how to utilize it effectively. For example, by overlaying past sales meeting history onto target lists independently acquired by each sales department, we can conduct sales activities efficiently without waste. This is made possible by the integration of Salesforce and uSonar. After receiving an explanation of the service, I felt that this was exactly the system we were looking for."

AB04.webp

Results Achieved

120% Increase in Sales Meetings, 2x Higher DM Response Rate
Improved Operational Efficiency in Accounting and General Affairs
LBC Supporting Cross-Departmental Systems

As the Sales Planning Department that actually supports sales activities, I feel that the adoption of LBC has been highly valuable.

Furukawa

"Before implementing LBC, for example, when we received an inquiry call from a specialized trading company, we struggled to immediately determine which sales representative should handle it based solely on the company name. Since implementing LBC, we can immediately check which corporate group a specialized trading company belongs to, which has made the handoff to sales much smoother. Furthermore, the sales representatives receiving these leads now have a much clearer understanding of why they are assigned to that specific company."

It seems they have also been able to take steps toward the initiatives they truly wanted to pursue at the sales strategy level.

Furukawa

"Until now, when we tried to create lists of target companies, we were only able to focus on immediate tasks. We had not reached the point of identifying 'white space' (untapped companies and industries) that we should target in the future. However, by integrating uSonar with Salesforce, we can now centrally manage information down to specific sales representative activity data, making it easier to develop strategies such as which industries we should focus our outreach on. As a result, lead acquisition has become smoother, and it is easier to prioritize. The accuracy of the new sales prospect lists we provide as sales support has improved, and above all, because they are packed with the information we need, it has become enjoyable to create lists while thinking through our strategy. By applying 'Trans' *2 from SideSonar *1, we can check for existing transactions and organize collaborations, allowing us to respond according to our strategy."

*1 SideSonar... A product name from uSonar. It integrates with SFA/CRM and can be used for target list extraction, etc.
*2 Trans... A feature name of SideSonar. It allows for easy assignment of LBC attributes to your own lists.

Hara

"As a result of narrowing our target for sales activities, we have seen measurable improvements, such as a 120% increase in new business meetings and a doubling of response rates when sending direct mail using LBC. We are satisfied with these tangible results."

Previously, the team struggled with the time-consuming process of creating invitation lists for events focused on specific themes, but they report a significant change following the implementation of uSonar.

Furukawa

"Many of the training programs we conduct, such as those for developing business leaders, are highly specialized and only resonate with specific companies. Therefore, even for HR-focused events, we must carefully select invitees for each lecture theme. In such cases, we use 'Mixer' *3 and select from the 'Stories' *4 pre-prepared by uSonar, which has significantly improved our targeting precision. Previously, we had to research companies one by one online to determine if they matched our training needs, which took an enormous amount of time. By using Mixer to efficiently narrow down our targets, we have drastically reduced the time required. I would estimate it is 10 times faster now (laughs). It is actually quite enjoyable once you get started. The events we have held have been well-received, and we have even received reports that they led to the adoption of our training programs, so we feel very positive about the results. When asked during the planning of a marketing event if it was possible to create a target list limited to a specific industry with annual sales of over 30 billion yen, I replied, 'Yes, we can,' and created it immediately, which left them wide-eyed (laughs)."

*3 Mixer: A feature of SideSonar. Enables the creation of lists tailored to specific objectives using various conditions such as industry and company size.
*4 Stories: Pre-prepared company lists provided by SideSonar covering a wide range of themes.

Furukawa

"Previously, our customer information gathering was entirely dependent on web advertising, where we would run ads to collect applicants and then approach them. Now, we can feel the customer profile as a tangible reality from the start. I feel that the quality of our marketing has shifted toward a more proactive approach."

uSonar is also being utilized in departments other than sales.

Hara

"In the accounting department, we previously managed different systems separately: one for B2B sales workflows involving invoice issuance and payment, and another for individual professional users paying by credit card. Real-time consolidated reporting across these different systems and complex sales processing made it time-consuming to grasp the overall situation. We could not manage them together without assigning a common management code to each, but by assigning LBC codes, we enabled unified management that transcends system barriers. We considered using Corporate Numbers, but since they are limited to one code per corporation, we could not analyze differences in usage levels by branch or location."

AB06.jpeg

Main System Integration Diagram (Provided by Business Breakthrough, Inc.)

uSonar's "Caution"*5 service is also utilized for credit investigations conducted by general affairs departments.

*5 Caution... A reference indicator used to alert users regarding transactions and compliance based on various publicly available information.

Furukawa

"We use it as a primary filter for credit investigations when engaging in new business transactions. It is easy to understand because the concern level is displayed with a flag. This leads to cost reductions, as we only need to acquire detailed credit information for companies that could not be cleared through the initial check. Furthermore, we can check companies that submit inquiries in a short amount of time, allowing us to proceed with sales activities with peace of mind."

AB05.webp

Toward Further Challenges

We Want to Energize Japan by Promoting Communication Among Alumni

The integrated system was launched in April 2020, during the COVID-19 pandemic, and quickly became an indispensable tool, especially with the shift to remote work. It is now used across eight departments. By September 2022, it became such a successful case study that it advanced to the finals of the national utilization championship hosted by Salesforce. While satisfied with the effects of implementing uSonar and the support structure, they are also outlining plans for the future.

Furukawa

"I believe we can develop strategies more efficiently if we can integrate this with the separate database of transaction clients we currently manage. Additionally, our university and graduate school have over 2,000 alumni, and tens of thousands of business course graduates are active in various industries. We have a vision to visualize a network where members who have studied at Business Breakthrough, Inc. can easily consult with each other on business matters. By deepening these connections, we want them to continue growing with Business Breakthrough, Inc. throughout their lives. The implementation of uSonar has not only expanded the scope of what we can do, but it has also made us excited because it seems we can realize these dreams. We rely on the team at uSonar because they are always ready to provide thoughtful advice. We look forward to continuing to consult with them as we take on new challenges."

AB07.webp

*The service and feature names of our company are those at the time of the interview.

* New subscriptions for SideSonar will end in February 2025. Analysis and list creation features have been integrated into PLANSonar, and CRM/SFA enhancement features have been integrated into GuideSonar.

Article Publication Date: March 29, 2023

Consult with uSonar

You may unsubscribe from information regarding our services and events at any time. Please review our Privacy Statement for details on our policies.

Other Case Studies

For Urgent Inquiries, Please Call Us03-5388-7000Business Hours: 10:00 AM - 5:00 PM (Closed on Weekends and Holidays)

The Definitive Solution for Sales DX Through Data Utilization

Service Brochure

Understand uSonar in 5 Minutes

Understand uSonar in 5 Minutes

Download Brochure