Assigning Corporate Numbers Using Business Establishment Data

◎◎Must Be Included at the Beginning of the Entire Document◎◎

Why Should You Assign and Utilize
Corporate Numbers in Customer Data?

The Corporate Number is a unique code assigned by the government to registered corporations. It is increasingly being utilized as a code for data matching (nayose) and for verifying the existence of a company (confirming whether it is a corporation guaranteed by the state). However, it is currently difficult to assign Corporate Numbers to specific business locations. uSonar enables the assignment of Corporate Numbers even to business locations that were previously difficult to identify based on address or name information alone. Please check the introduction case study of MUFG Bank, Ltd. here.

Operational Efficiency Through Data Matching of Transaction Information Using Corporate Numbers

Current Situation

When various departments (General Affairs, Accounting, Sales, etc.) manage corporate transaction information using different codes, cross-departmental matching of transaction information is difficult (inefficient).

After Utilizing Corporate Numbers

By using Corporate Numbers...
The overall picture of transaction information with each managed corporation can be easily grasped, leading to expected improvements in operational efficiency.

Operational Efficiency Through Data Matching of Transaction Information Using Corporate Numbers (After Utilization)

Data matching of customer and supplier information held by various departments becomes easier, which is expected to improve the efficiency of updating supplier information, streamline sales activities, and reduce procurement costs.

uSonar keeps the database constantly up-to-date and performs data matching for duplicate individuals and companies, thereby reducing the maintenance burden of the customer database required for marketing activities.

Source: National Tax Agency "Corporate Number Publication Site"
Source: Guidelines for Credit Card Merchant Contracts - Ministry of Economy, Trade and Industry

//.section

What Is a Corporate Number?

A Corporate Number is assigned to a corporation by the National Tax Agency based on the "Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures," which was enacted on May 24, 2013 (promulgated on May 31, 2013). After notification to the target corporation, it is published along with the trade name or name and the location of the head office or principal office. It is a 13-digit number consisting of the 12-digit Corporate Registration Number plus a 1-digit check digit.

* The Corporate Registration Number is used for various purposes, such as obtaining a certificate of registered matters or omitting attached documents when applying for commercial or real estate registration.

The attribute information published with the Corporate Number consists of four items: (1) Corporate Number, (2) Trade Name or Name, (3) Trade Name or Name (Kana), and (4) Location.
* The Trade Name or Name (Kana) has been published as a registered matter since March 2018. In addition to these four items, English trade names and locations are also published, but these are items registered only by companies that request it.

Only one Corporate Number is assigned to the head office or principal office of a corporation. Corporate Numbers are not assigned to branches or business offices.

Therefore, there are challenges with Corporate Numbers

Only data for registered addresses exists ⇒ Does not match data for business offices with headquarters functions.
Numbers are only issued to headquarters ⇒ Cannot manage at the business office or store level.
Does not match internal data due to notation differences ⇒ Requires correction through cleansing of notation variations.

h2 class="ttl-large">Solution: Image of Corporate Number Assignment to Business Offices (Stores)Assigning Corporate Numbers to Business Offices and Stores

Corporate Number Assignment Image (Challenge)

Corporate Number Assignment Image (Solution)

h2 class="ttl-large">Case Study: Corporate Number Assignment Following Partial Amendment to the Installment Sales ActCase Study: Corporate Number Assignment Following Partial Amendment to the Installment Sales Act

Mandatory Corporate Number Assignment for Enhanced Merchant Management.
Achieving High-Precision Assignment.

Background and Challenges

Following the partial amendment of the Installment Sales Act, it became necessary to assign Corporate Numbers to merchant data.

We downloaded Corporate Number data in-house and performed matching, but it did not match at all.
We thought about utilizing credit data that already had Corporate Numbers assigned, but the matching rate was only about 30%.

Solution

Utilizing "LBC," a Corporate Information Database Covering All Corporate Numbers, to Assign Corporate Numbers with High Precision.

Achieved high-precision matching with merchant data by utilizing various knowledge, such as notation variations in company names and historical information on former company names and mergers/acquisitions.
Since head office-branch relationships are also linked, matching is possible even if the registered address differs from the actual operational headquarters address.

Implementation Image

[Before] Matching Using In-House or Credit Data

[After] Achieving High Assignment Rates Using LBC Knowledge

Improved Accuracy of Credit Data Linking Using Corporate Numbers as a Key

Matching Rate: Over 80%
Processing Speed: 5 to 10 business days (regardless of data volume)
Efficiency in investigation tasks, identification of data duplication, and reduction of undeliverable direct mail

Reasons for Choosing uSonar

Possesses 12.5 million records of data, including small and medium-sized enterprises.
Possesses high-level cleansing technology to increase matching rates.
Low risk as test matching (paid) can be performed in advance.
Proven track record of implementation at numerous financial institutions, including mega-banks.

//.section