How to Obtain a Certified Copy of a Corporate Registry Online: A Guide to Convenient Viewing Services

What Is a Certified Copy of the Corporate Registry (Certificate of Registered Matters)?

A certified copy of the corporate registry contains information about companies and legal entities and is used for various business purposes. While documents that have not been digitized are referred to as a "certified copy of the corporate registry" and digitized versions are called a "certificate of registered matters," the content is identical. Please note that due to historical usage, both are often referred to as a "certified copy of the corporate registry."

Usage Examples:

Three Methods for Obtaining a Certified Copy of the Corporate Registry: Pros and Cons

There are three ways to obtain a certified copy of the corporate registry. Each has its own advantages and disadvantages; however, for those who need to obtain these documents regularly, we recommend the online method as it is cost-effective, convenient, and offers extended service hours.

In-Person Application

This method involves submitting an application form at the Legal Affairs Bureau counter to receive the certified copy. The fee is 600 yen, and it typically takes 30 minutes to an hour from application to issuance. This is suitable for those who need the document immediately or are not comfortable using the internet.

Mail-In Application

This method involves mailing the application form to the Legal Affairs Bureau and receiving the certified copy by mail. The fee is 600 yen plus postage, and it takes several days from application to delivery. This is suitable for those who cannot apply online and do not have the time to visit the counter in person.

Online Application

This method uses the Legal Affairs Bureau's Online Registry and Deposit Application System to apply and receive documents online, which is highly recommended for saving both time and money. You can choose to have the documents mailed to your home or office, or pick them up at your nearest Legal Affairs Bureau. By applying online in advance, you can also reduce waiting times at the counter, making the process more efficient.

Comparison Table of Advantages and Disadvantages

Reference: Legal Affairs Bureau: Online Procedures for Requesting Certificates of Registered Matters Are Convenient

How to Apply for Certified Copies of Corporate Registries Online

For business professionals who frequently obtain certified copies of corporate registries, applying in person at a counter is a time-consuming and labor-intensive task. Here, we provide a concrete guide on how to obtain these documents online to resolve these challenges.

Reference: Registration and Deposit Online Application System: Touki Net / Kyoutaku Net

Using the Registration and Deposit Online Application System: Touki Net / Kyoutaku Net

By using the Legal Affairs Bureau's system, you can submit applications online from your office and receive the documents at your company.

While counter applications are limited to 5:15 PM on weekdays, online applications can be submitted until 9:00 PM on weekdays. Obtaining a certified copy of a corporate registry costs 600 yen at the counter, whereas it costs 500 yen for postal delivery or 480 yen for counter pickup, making it a recommended way to reduce costs.

Steps and Workflow for Online Acquisition

While initial registration is required when using Touki Net for the first time, subsequent procedures can be completed in just a few minutes, so we encourage you to try it.

1. Initial Registration Is Required for First-Time Users
When using the online application system for the first time, you must complete the Applicant Information Registration in advance. This registration requires an email address, password, and identity verification information.

2. Submit an Application via the Dedicated App or Website
Once user registration is complete, submit your application through the dedicated app or website. Simply enter the required information, such as the Corporate Number of the entity for which you wish to obtain a certified copy of the corporate register and your preferred delivery method.

3. Pay Fees via Internet Banking or Other Methods
After submitting the application, complete the process by paying the required fees via internet banking or a Pay-easy-compatible ATM.

4. Receive Documents at the Legal Affairs Bureau or via Mail
Once payment is confirmed, documents are typically dispatched within one to two business days, with mail delivery generally taking up to one week. If you choose to pick them up at the counter, you can receive them on the same day without waiting.

How to View Corporate Register Information Online

If you do not require the original certified copy and only need to view the information, the "Registry Information Service" is a cost-effective and convenient option. You can check real estate, company, and corporate registration information, as well as maps and drawings, over the internet.

Reference: Registry Information Service

Available for Viewing via the "Registry Information Service"

You can view corporate register information on your computer or smartphone; however, please note that the initial application process takes approximately one week, so plan accordingly if you are a first-time user.

Operating Hours
Weekdays: 8:30 AM – 11:00 PM
Weekends and Holidays: 8:30 AM – 6:00 PM
(Map and drawing information is available on weekdays from 8:30 AM – 9:00 PM)

Fees
Certified Copy of Corporate Register: 331 JPY per item

Registration Fee
Individual: 300 JPY
Corporate: 740 JPY

Payment Method
Individual: Credit Card
Corporate: Bank Transfer

Touki Sonar: A Simple and Convenient Service for Viewing Certified Copies of Corporate Registries Online

We previously introduced the aforementioned 'Registry Information Provision Service' as a way to view certified copies of corporate registries. However, there are several points to consider, such as: 'the initial application process takes about one week,' 'corporate users cannot pay by credit card,' 'the interface is difficult to navigate due to numerous input fields,' and 'there are registration fees involved.'

In this article, we would like to introduce Touki Sonar, a service for viewing certified copies of corporate registries that is easy to use, features a simple interface, and requires no initial registration fees.

Reference: Touki Sonar: A Data Provision Service for Corporate Registry Information

Features of Touki Sonar

• The industry's lowest price at 298 JPY per corporate registry document
• Convenient credit card payment options available for corporate users
• Simple new registration process allows for immediate access
• Simply enter the company name you wish to view to perform a search with ease.
• Available for viewing in as little as a few minutes.

Price Comparison

Price Comparison Table

Steps to View Certified Copies of Real Estate Registries Online via Touki Sonar

1. Access Touki Sonar
Reference: Touki Sonar New Member Registration or Login Screen

② New Member Registration
Registration is simple and requires minimal input. Generally, you only need to enter your Name, Email Address, and Password. After verifying your email address, simply add your Credit Card Information to complete the process.

③ Start Using the Service
The search interface is simple and user-friendly, making it accessible even for those who are not comfortable with PC operations. From your second visit onwards, you can log in and start using the service immediately for instant viewing.

Furthermore, by integrating with uSonar, one of Japan's largest corporate databases, you can accelerate the efficiency of your customer management and marketing efforts. Registration is free, and you can use the service at no cost until you actually download data, so please give it a try.

Reference: uSonar, One of Japan's Largest Corporate Databases

Summary

By obtaining and viewing corporate registry transcripts online, you can reduce time and costs while improving operational efficiency. For busy business professionals, an online acquisition and viewing service is a powerful asset. Please consider using online methods for obtaining and viewing corporate registry transcripts based on the methods introduced in this article.

In particular, Touki Sonar, provided by uSonar, one of Japan's largest corporate databases, is available with free new registration, so please feel free to try it.

View the Service That Allows You to Access
Corporate Registry Transcripts at the Industry's Lowest Price