How to Obtain a Certified Copy of a Corporate Registry Online: Introducing Convenient Viewing Services

What Is a Certified Copy of the Corporate Registry (Certificate of Registered Matters)?

A certified copy of the corporate registry contains information regarding companies and legal entities and is used for various business purposes. While documents that have not been digitized are referred to as a "Certified Copy of the Corporate Registry" and digitized versions are called a "Certificate of Registered Matters," the content remains the same. Please note that due to historical usage, both terms are often interchangeably referred to as a "Certified Copy of the Corporate Registry."

Usage Examples:

Three Methods for Obtaining a Certified Copy of the Corporate Registry and Their Pros and Cons

There are three ways to obtain a certified copy of the corporate registry. Each has its own pros and cons; however, for those who obtain them regularly, online acquisition is recommended as it is "more cost-effective, requires less effort, and offers extended service hours."

In-Person Application

This method involves submitting an application form at a Legal Affairs Bureau counter to receive the certified copy. The fee is 600 yen, and it takes approximately 30 minutes to one hour from application to issuance. This is a suitable method for those who need the document immediately or are not comfortable using the internet.

Mail-In Application

This method involves mailing the application form to the Legal Affairs Bureau and receiving the certified copy by mail. The fee is "600 yen plus postage," and it takes several days from application to issuance. This is a suitable method for those who cannot apply online and do not have time to visit the counter.

Online Application

This method utilizes the Legal Affairs Bureau's "Online Registration and Deposit Application System" to apply and receive documents online, which is highly recommended for saving both time and money. In addition to delivery to your home or office, you can also choose to pick up the documents at your nearest Legal Affairs Bureau counter. By applying online in advance, you can also reduce waiting times at the counter, making it a convenient option.

Comparison Table of Pros and Cons

Reference: Legal Affairs Bureau: Online Procedures Are Convenient for Requesting Certificates of Registered Matters

How to Apply for Certified Copies of Corporate Registries Online

For business professionals who frequently obtain certified copies of corporate registries, applying in person at a government office is a time-consuming and labor-intensive task. Here, we provide a concrete guide on how to obtain these documents online to resolve these challenges.

Reference: Online Registry and Deposit Application System, "Touki Net / Kyoutaku Net"

Using the Online Registry and Deposit Application System, "Touki Net / Kyoutaku Net"

By using the Legal Affairs Bureau system, you can submit applications online from your office and receive the documents directly at your company.

While in-person applications are limited to 5:15 PM on weekdays, online applications can be submitted until 9:00 PM. Obtaining a certified copy at a Legal Affairs Bureau counter costs 600 yen, whereas online applications cost 500 yen for postal delivery or 480 yen for counter pickup, making it a cost-effective and recommended solution.

Steps and Workflow for Online Acquisition

While initial registration is required to use "Touki Net" for the first time, subsequent procedures can be completed in just a few minutes, so we encourage you to try it.

1. Initial Registration Required for First-Time Users
To use the online application system for the first time, you must complete the "Applicant Information Registration" in advance. This requires an email address, password, and identity verification information.

2. Submit an Issuance Request via the Dedicated App or Website
Once user registration is complete, you can submit an issuance request through the dedicated application or website. Simply enter the required information, such as the corporate registration number of the entity for which you need the certified copy and your preferred delivery method.

3. Pay Fees via Internet Banking or Similar Services
After submitting your application, complete the process by paying the required fees via internet banking or a Pay-easy-enabled ATM.

4. Receive Documents at the Legal Affairs Bureau or via Mail
Once payment is confirmed, documents are typically dispatched within 1 to 2 business days, with mail delivery generally taking up to one week. If you choose to pick them up in person at the bureau, you can receive them on the same day without waiting.

How to View Certified Copy of Corporate Registry Information Online

If you do not require the original certified copy and only need to view the information, the Registry Information Provision Service is a cost-effective and convenient option. You can check real estate, corporate, and legal entity registration information, as well as maps and drawing data, online.

Reference: Registry Information Provision Service

Available for Viewing via the Registry Information Provision Service

You can view certified copy of corporate registry information on your computer or smartphone; however, please note that the initial application process takes approximately one week, so plan accordingly if this is your first time using the service.

Operating Hours
Weekdays: 8:30 AM – 11:00 PM
Weekends and Holidays: 8:30 AM – 6:00 PM
(Map and drawing information available weekdays from 8:30 AM – 9:00 PM)

Fees
Certified Copy of Corporate Registry: 331 JPY per item

Registration Fees
Individual: 300 JPY
Corporate: 740 JPY

Payment Methods
Individual: Credit Card
Corporate: Direct Debit

Touki Sonar: A Simple and Convenient Service for Viewing Corporate Registry Records Online

While we previously introduced the aforementioned 'Registry Information Provision Service' for viewing corporate registry records, please note that it has certain limitations, such as: 'the initial application process takes about one week,' 'corporate credit card payments are not supported,' 'the interface is difficult to navigate due to numerous input fields,' and 'there is an initial registration fee.'

Here, we would like to introduce Touki Sonar, a user-friendly and easy-to-operate service for viewing corporate registry records that also features no initial registration fees.

Reference: Touki Sonar: Data Provision Service for Corporate Registry Information

Features of Touki Sonar

• Industry-Leading Low Pricing at 298 JPY per Corporate Registry Record
• Convenient Credit Card Payment Options Available for Corporate Clients
• Simple New Registration Process for Immediate Access
• Easy Operation: Simply Enter the Company Name to Search and View
• Available for Viewing in Minutes

Price Comparison

Price Comparison Table

Steps to View Certified Copies of Corporate Registries Online via Touki Sonar

1. Access Touki Sonar
Reference: Touki Sonar New Member Registration or Login Screen

2. New Member Registration
Registration is simple and requires minimal input. Generally, you simply enter your name, email address, and password. After verifying your email address, add your credit card information to complete the process.

3. Start Using the Service
The search interface is simple and user-friendly, providing peace of mind even for those who are not comfortable with PC operations. From your second use onwards, you can log in and start immediately, allowing for instant viewing.

Furthermore, by integrating with uSonar, one of Japan's largest corporate databases, you can accelerate the efficiency of your customer management and marketing efforts. Registration is free, and you can use the service at no cost until you actually download the data, so please feel free to try it out.

Reference: uSonar, One of Japan's Largest Corporate Databases

Summary

By obtaining and viewing corporate registration transcripts online, you can reduce time and costs while improving operational efficiency. For busy business professionals, online acquisition and viewing services are a powerful asset. Please consider using online methods to obtain and view corporate registration transcripts based on the information introduced in this article.

In particular, Touki Sonar, provided by uSonar, one of Japan's largest corporate databases, is available with free initial registration, so we encourage you to give it a try.

View the Service That Offers the
Industry's Lowest Rates for Viewing Corporate Registration Transcripts