How to Obtain a Certified Copy of a Corporate Registry Online: Introducing Convenient Viewing Services

What Is a Certified Copy of a Corporate Registry (Certificate of Registered Matters)?

A certified copy of a corporate registry contains information about companies and legal entities and is used for various business purposes. While documents that have not been digitized are referred to as certified copies of corporate registries and those that have been digitized are called certificates of registered matters, the content remains the same. Please note that due to historical usage, both are often referred to as certified copies of corporate registries.

Usage Examples:

Three Methods for Obtaining a Certified Copy of the Corporate Registry and Their Pros and Cons

There are three ways to obtain a certified copy of the corporate registry. Each has its own advantages and disadvantages; however, for those who need to obtain copies regularly, online acquisition is recommended as it is more cost-effective, requires less effort, and offers extended service hours.

Counter Application

This is the method of submitting an application form at the Legal Affairs Bureau counter to receive a certified copy of the corporate registry. The fee is 600 yen, and it takes approximately 30 minutes to one hour from application to issuance. This method is suitable for those who need the document immediately or those who are not comfortable using the internet.

Mail-in Application

This method involves mailing the application form to the Legal Affairs Bureau and receiving the certified copy of the corporate registry by mail. The fee is 600 JPY plus postage, and it takes several days from application to issuance. This is a suitable method for those who cannot apply online and do not have time to visit the counter in person.

Online Application

This method uses the Legal Affairs Bureau's Online Registry and Deposit Application System to apply and receive documents online, which is recommended as it saves both time and money. In addition to mail delivery to your home or office, you can also pick up documents at your nearest Legal Affairs Bureau. By applying online in advance, you can also reduce waiting times at the counter, making the process more convenient.

Comparison Table of Advantages and Disadvantages

Reference: Legal Affairs Bureau: Online Procedures for Requesting Certificates of Registered Matters Are Convenient

How to Request Certified Copies of Corporate Registries Online

For business professionals who frequently obtain certified copies of corporate registries, visiting a counter is a time-consuming and labor-intensive task. Here, we provide a concrete guide on how to obtain these documents online to resolve these challenges.

Reference: Registration and Deposit Online Application System: Touki Net / Kyoutaku Net

Use the Registration and Deposit Online Application System: Touki Net / Kyoutaku Net

By using the Legal Affairs Bureau system, you can submit applications online from your office and receive the documents at your company.

While in-person applications at the counter are limited to weekdays until 5:15 PM, online applications can be submitted until 9:00 PM on weekdays. Obtaining a certified copy of the corporate registry at the Legal Affairs Bureau counter costs 600 JPY, whereas online applications cost 500 JPY for postal delivery or 480 JPY for counter pickup, making it a cost-effective and recommended option.

Steps and Workflow for Online Acquisition

If you are using the "Touki Net" service for the first time, advance registration is required. However, for subsequent uses, the process can be completed in just a few minutes, so we encourage you to try it.

1. Advance Registration Required for First-Time Users
To use the online application service for the first time, you must complete "Applicant Information Registration" in advance. This registration requires an email address, password, and identity verification information.

2. Submit an Issuance Request via the Dedicated App or Website
Once user registration is complete, you can submit an issuance request through the dedicated app or website. Simply enter the required information, such as the corporate registration number of the entity for which you wish to obtain a certified copy and your preferred delivery method.

3. Pay Fees via Internet Banking or Similar Methods
After submitting your application, complete the process by paying the required fees via internet banking or an ATM compatible with Pay-easy.

4. Receive Documents via Legal Affairs Bureau Counter or Postal Mail
Once payment is confirmed, documents are typically dispatched within one to two days, with postal delivery generally taking up to one week. If you choose counter pickup, you can receive the documents on the same day without waiting.

How to View Corporate Registry Information Online

If you do not require the original certified copy and only need to view the information, the "Registry Information Provision Service" is a cost-effective and convenient option. You can check real estate, company, and corporate registration information, as well as maps and drawing data, directly over the internet.

Reference: Registry Information Provision Service

Available for Viewing via the Registry Information Provision Service

While you can view certified copies of the corporate registry via PC or smartphone, please note that the initial application process takes approximately one week, so caution is advised for first-time users.

Service Hours
Weekdays: 8:30 AM – 11:00 PM
Weekends and Holidays: 8:30 AM – 6:00 PM
(Map and Drawing Information: Weekdays 8:30 AM – 9:00 PM)

Fees
Certified Copy of Corporate Registry: 331 JPY per item

Registration Fees
Individual: 300 JPY
Corporate: 740 JPY

Payment Methods
Individual: Credit Card
Corporate: Bank Account Debit

Touki Sonar: A Simple and Convenient Service for Viewing Certified Copies of the Corporate Registry Online

We previously introduced the Registry Information Provision Service as a way to view certified copies of the corporate registry; however, there are several points to consider, such as the one-week lead time for initial registration, the inability for corporations to pay by credit card, complex input fields that can be difficult to navigate, and the requirement of registration fees.

Here, we introduce Touki Sonar, a user-friendly and intuitive service for viewing certified copies of the corporate registry that also features free initial registration.

Reference: Touki Sonar: Registry Information Data Provision Service

Features of Touki Sonar

• The industry's lowest price at 298 JPY per corporate registry transcript
• Convenient credit card payment options available for corporate accounts
• Simple registration process for immediate access
• Easy to use: simply enter the company name to search
• Access available in as little as a few minutes

Price Comparison

Price Comparison Table

Steps to View Corporate Registry Transcripts Online Using Touki Sonar

1. Access Touki Sonar
Reference: Touki Sonar New Member Registration or Login Screen

2. New Member Registration
Registration is simple with minimal input required. Generally, you only need to enter your name, email address, and password. After verifying your email address, add your credit card information to complete the process.

3. Start Using the Service
The search interface is simple and user-friendly, making it accessible even for those who are not comfortable with PC operations. From your second visit onwards, you can log in and start using the service immediately for quick access.

Furthermore, by integrating with uSonar, one of Japan's largest corporate databases, you can accelerate the efficiency of your customer management and marketing efforts. Registration is free, and you can use the service at no cost until you actually download a document, so please feel free to try it out.

Reference: Japan's Largest Corporate Database, uSonar

Conclusion

By obtaining and viewing corporate registry transcripts online, you can reduce time and costs while improving operational efficiency. For busy business professionals, online acquisition and viewing services are powerful allies. Please consider using the methods introduced in this article to obtain and view corporate registry transcripts online.

In particular, Touki Sonar, provided by uSonar, one of Japan's largest corporate databases, is available with free new registration. We encourage you to try it.

View the Service That Allows You to View
Corporate Registries at the Industry's Lowest Price