Business Card Management Optional Service: Business Card Data Correction Service

Please read the following basic service specifications carefully before using the correction service.

■ Languages
・ Japanese/English
・ In principle, Japanese items on the business card are prioritized for data entry.
・ If there are no Japanese items, English items will be processed.
・ Business cards in Chinese are not eligible for correction. Please utilize the data captured via OCR.

■ Data Capture Sides
・ Both the front and back sides are eligible for correction.

■ Business Card Image Files
・ Data is entered with the business card oriented correctly.

■ Error Input
・ Kanji characters that cannot be entered in Japanese or characters that cannot be read will be entered as "?" (half-width).
　Special external characters, partially blurred characters, and other unreadable characters or items will be entered as a half-width "?".

■ Non-Correctable Items (Charged as one usage count)
The following cases are considered "Non-Correctable." The data will remain in its state prior to the correction service.
・ Business cards in languages other than Japanese or English where no characters can be entered.
　(However, if readable characters such as phone numbers or email addresses exist, they will be entered.)
・ Business card images that are judged to be mostly unreadable due to blurriness or dirt.
・ Images other than business cards (e.g., membership cards, medical examination tickets, postcards).
・ Business cards that are entirely handwritten.
・ Cases where the scanner read two overlapping business cards, and important information is hidden or cut off, making it impossible to enter.
・ Cases where the operator cannot confirm or enter the data upon visual inspection.
・ Cases where the correction request was canceled by the administrator on the application side after the request was made, and the operator has already marked it as "In Progress" or "Corrected."
　(If the operator status is "Before Confirmation," it is treated as "Uncorrected," the correction request is canceled, and no charge is applied.)

■ All Items

No.	Item	Content
1	Company Name	Corporate names, government office names, membership organizations, group names, shop names, etc.
2	Company Name (Kana)	Reading of the company name in Kana (excluding corporate status)
3	Department/Position	Department, position, or job title listed as a title. Includes both the department and the position.
4	Position	The portion corresponding to the position within the Department/Position. Automatically extracted by the system from the "Department/Position" field. Example: If the business card states "Sales Department, Sales Section 1, Manager," Department/Position = "Sales Department, Sales Section 1, Manager" ... All data as listed Position = "Manager" ... Data automatically extracted as the position from the Department/Position field.
5	Name (Full Name)	Name listed in Kanji or Katakana. For alphabetical notation: Surname: Last Name, Given Name: First Name + Middle Name If divided into 3 or more parts, all remaining characters are entered into the Surname field.
6	Name (Kana)	Reading of the name in Kana. For alphabetical notation: The Kana field will contain the same result as the Name (Full Name) field.
7	Email Address	Primary email address
8	Phone Number	Phone number (up to 2 numbers)
9	FAX	FAX number (one representative number)
10	Mobile Phone	Mobile/PHS phone number starting with 070, 080, or 090
11	Address (Postal Code)	3-digit or 7-digit postal code
12	Address (Prefecture)	Name of one of the 47 prefectures in Japan
13	Address (City/Ward/Town/Village)	City, ward, town, or village name. If the address is written in English or Roman characters, or is an overseas address, the information listed in that block will be delivered in a single field. In this case, the address items (Postal Code, Prefecture, Address (Street Number), Building Name) will remain in their state prior to the correction service.
14	Address (Street Number)	Address from the street number onwards
15	Building Name	Building name, floor number, room number, P.O. box, and other mailing information
16	URL	Company website URL (Twitter and Facebook accounts are not subject to entry)

The correction rules for information listed in multiple locations are as follows.
Regarding telephone numbers, the two numbers with the highest priority will be entered as 1 and 2, respectively.
However, there are exceptions for certain items to prioritize user convenience.

■ Priority 1: Information written in Japanese is prioritized.

■ Priority 2: Information with a larger font size is prioritized.

■ Priority 3: Information located closer to the top-left is prioritized.

■ For English Business Cards: Japanese information is prioritized.

■ For Vertically Oriented Business Cards: The top-right is prioritized.

■ Character Encoding
Data is maintained in UTF-8.
Please note that unsupported characters may result in garbled text.

■ Format by Character Type
・Alphanumeric characters are entered in half-width (single-byte) format.
・Symbols that can be represented in half-width are entered in half-width format.
・Spaces are entered as half-width spaces.
・Katakana are entered in full-width (double-byte) format.

■ Error Characters
・Kanji that cannot be entered on a PC with a Japanese OS will be replaced with a question mark (?).
　Example: Surname = "Taka?" (If the character for 'Hashi' in Takahashi is an obsolete variant)
・If the business card image is unclear and cannot be entered, a question mark (?) will be entered.
　Example: Email Address = "meishi.taro@?" (If part of the image is unreadable or cut off)

■ Examples of Unsupported Characters
・For Kanji that have commonly used alternative characters, the alternative character will be used for entry.

■ Examples of Supported Characters
The following Kanji can be entered exactly as they appear on the business card.
(Examples)
髙, 﨑, 國, 舘, 鐵, 曾, 來, 遙, 眞, 櫻, 邊, 邉, 濱, 濵, 德, 隆, 斎, 齊, 齋, 栁, 瀨, 塚, 黃, 賴, 祥, 嵜, 莊, 槗, 學, 亞, 榮, 澁, 將, 靜, 淺, 嶌, 惠, 讓, 聰, 續

■会社名
会社名には一般的な法人をはじめ、特殊法人や、団体名、機関名などを入力します。

データ形式

Conversion Rules	Business Card Entry Example	Input Data
Enter Corporate Status As Is	Fureai Center Association	(As Stated)
Convert abbreviated corporate entity types to their full legal forms	Lego Trading Co., Ltd.	Lego Trading Co., Ltd.
Trim spaces before and after the corporate entity type	Lego Trading Co., Ltd.	Lego Trading Co., Ltd.
Do not include spaces within corporate names in Japanese. Include spaces for English names.	I Technology Co., Ltd. Rego Entry Inc.	i-Technology Co., Ltd. (As Stated)
The Middle Dot '・' Remains As Is	IBM Japan, Ltd.	(As Stated)
Convert Archaic '會社' to '会社' (Company)	Nippon Steel Corporation	Nippon Steel Corporation

訂正仕様

Correction Rules	Business Card Entry Example	Input Data
Do not enter company descriptions such as group names or certification status, nor abbreviations of company names.	Net Group Network Japan Co., Ltd. (NWJ) Certified Member of the Japan Eco Promotion Association	Network Japan Co., Ltd.
Do not enter branch names, department names, or company divisions following the company name (enter these as job titles).	Denpaku Shoji Co., Ltd. HR Company	Denpaku Shoji Co., Ltd.
Enter the official name of unions and associations as the company name.	JA Nagano Matsumoto Agricultural Cooperative	Matsumoto Agricultural Cooperative
Enter shop or store names as the company name. Do not enter general terms used for classification or description (such as Kappo, small restaurant, seasonal cuisine, or location names) if they are determined not to be part of the official store name.	Kappo Yamadaya	Yamadaya
	Beauty Salon BEAUTY Ginza Branch	BEAUTY (Ginza Branch is the Department/Position)
Enter the School Name as the Company Name (Enter the Faculty/Department as the Department/Position)	Keio University, Faculty of Science and Technology	Keio University (Faculty of Science and Technology is the Department/Position)
For Educational Foundations, enter only the Corporate Name (Enter the School Name as the Department/Position)	Ogaki Gakuen Educational Foundation, Ogaki Kindergarten	Ogaki Gakuen Educational Foundation (Ogaki Kindergarten is the Department/Position)
For medical corporations, enter only the corporate name. (Enter the hospital name as the department or title.)	Saiseikai Medical Corporation, Mita Hospital	Saiseikai Medical Corporation (Mita Hospital is the department or title)
For prefectural agencies and public institutions, enter the name up to the prefecture or municipality level as the company name.	Yokohama City, Totsuka Ward, Welfare Division	Yokohama City, Totsuka Ward (Welfare Division is the department or title)
	Nagano Prefecture, Tokyo Office	Nagano Prefecture (Tokyo Office is the department or title)
For government offices, enter the largest ministry or agency name listed. (If no ministry or agency is listed, enter the name of the largest organization identified.)	Ministry of Defense, Japan Ground Self-Defense Force	Ministry of Defense (Japan Ground Self-Defense Force is the affiliated position)
	Japan Ground Self-Defense Force, Communication Systems Unit	Japan Ground Self-Defense Force
For business cards of assembly members, enter the affiliated assembly or the political party listed most prominently as the company name.	Member of the House of Representatives	House of Representatives (Member of Parliament is the affiliated position)
	Democratic Party Member of the House of Representatives	Democratic Party (Member of the House of Representatives is the affiliated position)
	Tokyo Metropolitan Assembly Member	Tokyo Metropolitan Assembly (Member is the affiliated position)
Enter national, prefectural, and similar entities as they appear in the company name.	The National Museum of Modern Art	The National Museum of Modern Art
	Yokohama Municipal Daiichi Elementary School	Yokohama Municipal Daiichi Elementary School

■会社名（カナ）
・弊社の企業マスタと照合して会社名カナを補正いたします。
・企業マスタと照合されない場合は補正されない可能性があります。

データ形式

Conversion Rules Business Card Entry Example Input Data Omit the phonetic reading of the corporate status. Denpaku Shoji Co., Ltd. Denhaku Shoji Katakana Remains As Is Canon Inc. Canon Alphabets and Certain Symbols Remain As Is ISK East Japan Co., Ltd. ISK East Japan Global Consulting Co.,Ltd. Global Consulting Delete Symbols Not Found in Kana Star Beauty Star Beauty

■所属役職
・名刺に肩書きとして記載されている部署や組織、役職、職種、役割などを記載のまま入力します。
部署の大きさの順に並べ替えたり、部署、役職の順での並べ替えはされません。記載のとおりとなります。
・原則として封書や文書、メールの「宛名」として記載される対象を入力します。
資格や免許（○○士、○○認定者など）や、会員（○○会認定会員）などの付帯情報、「新人」や「修行中」などの一時的な情報は、所属にも役職にも該当しないため、入力されません。
住所や建物名のそばに記載されている、建物などの説明と判断される付帯情報（○○センター、○○工場、○○研究所）などは入力されません。

データ形式

Conversion Rules	Business Card Entry Example	Input Data
Enter Spaces and Line Breaks Exactly as They Appear	Representative Director and Executive Vice President and General Manager of Sales Division	(As Stated)
Remove Unnecessary Spaces Within Words	Representative Director President	Representative Director President
Enter English Text Line by Line	Sales General Manager	Sales General Manager

訂正仕様

Correction Rules	Business Card Entry Examples	Input Data
If department or job titles are listed in multiple locations, enter them in descending order of seniority.	Denpaku Shoji Co., Ltd. Advertising Division Sales Department, Sales Section 2 Manager Taro Tanaka	Advertising Division Sales Department, Sales Section 2 Manager
Extract and enter branch names or organizational units listed immediately after the company name.	Finance Department, General Manager, Taro Tanaka Lego Shoji Co., Ltd. Osaka Branch	Osaka Branch Finance Department, General Manager
	Shinjuku City Office, Welfare Division Division Manager, Taro Tanaka	Welfare Division Division Manager *Company Name: Shinjuku City Office
	Parliamentary Vice-Minister of Land, Infrastructure, Transport and Tourism	Parliamentary Vice-Minister *Company Name: Ministry of Land, Infrastructure, Transport and Tourism
Do Not Enter English Translations for Japanese Affiliations and Titles	Sales Manager Sales Manager	Sales Manager
Enter English Translations That Differ in Meaning from the Japanese Affiliation and Title	Representative Director and CEO	President and CEO
	Information Systems Department System Administrator	Information Systems Department System Administrator
If two company names and their respective titles are listed, please enter the title for the primary company.	Chairman, Kawasaki Shoji Co., Ltd. President and CEO, Kawasaki Shuzo Co., Ltd.	Chairman *Company name is Kawasaki Shoji

■役職
・「所属役職」として入力されたデータから、「所属」と「役職」を分離して入力します。
・システムによる自動抽出のため、100%の精度保証の対象データではありません。

訂正仕様

Correction Rules	Business Card Entry Examples	Input Data (Department)	Input Data (Job Title)
Department and Job Title are separated	Sales Department, Sales Section 2 Manager	Sales Department, Sales Section 2	Manager
When all strings are identified as Job Titles	President and Representative Director		President and Representative Director
If no string is identified as a Job Title, it is classified as a Department	Sales Department, Sales Section 2	Sales Department, Sales Section 2
If multiple job titles are identified, enter all titles. If the department and job title span multiple lines, separate and enter them line by line.	Sales Division Deputy General Manager Concurrently Serving as General Manager of Marketing Department	Sales Division	Deputy General Manager Concurrently Serving as General Manager of Marketing Department
	Sales Division Deputy General Manager Concurrently Serving as General Manager of Marketing Department		Sales Division Deputy General Manager Concurrently Serving as General Manager of Marketing Department
If the department and job title span multiple lines, separate and enter them line by line.	Osaka Branch Finance Department General Manager	Osaka Branch	Finance Department General Manager
If the department name is on a single line, separate it with a space when entering.	Engineering Department, Chief	Engineering Department	Chief
For English, do not use spaces to separate; enter the job title exactly as it appears.	General Manager		General Manager

■ Name (Surname, Given Name)
・Names written in Kanji or Katakana are separated into "Surname" and "Given Name" fields.
・Names in English or Roman characters are separated into "First Name (F) + Middle Name (M)" and "Last Name (L)" fields.

Correction Specifications

Correction Rule	Business Card Example	Input Data
If there is a middle name in Katakana, enter it together in the "Given Name" field.	Tanaka Jessie Miyoko	Surname: Tanaka Given Name: Jessie Miyoko
If only a "Given Name" is provided, enter it in the "Given Name" field.	Akemi	Surname: (Blank) Given Name: Akemi
Do not enter maiden names or nicknames.	Ota (Maiden Name: Tanaka) Satomi	Surname: Ota Given Name: Satomi
For joint names, enter only the first person.	Yamada Junichi/Riko	Surname: Yamada Given Name: Junichi
For Japanese business cards with English/Roman character names, enter them into Surname and Given Name fields in the order they appear.	Masato Tanaka	Surname: Masato Given Name: Tanaka
	Takahashi Ichiro	Surname: Takahashi Given Name: Ichiro
For English business cards, enter "First Name (F) + Middle Name (M)" into the "Given Name" field and "Last Name (L)" into the "Surname" field.	John Smith	Surname: Smith Given Name: John
	John F Smith	Surname: Smith Given Name: John F
Do not enter English honorifics.	John Smith, Ph.D.	Surname: Smith Given Name: John

■ Name (Katakana)
・Enter the phonetic reading in Katakana, separated into "Surname" and "Given Name".
・If the reading derived from the email address account portion matches the reading candidate in the name dictionary, that Katakana reading is automatically assigned.
・Next, the correct Katakana is assigned based on a visual check of the furigana or Roman character notation on the business card.
・If there are multiple reading candidates and the exact reading cannot be determined from the business card, the most frequently used common Katakana is assigned for the surname. The given name remains in its pre-correction state.

Correction Specifications

Correction Rule	Business Card Example	Input Data
If there is a middle name in Katakana, enter it together in the "Given Name" field.	Tanaka Jessie Miyoko	Surname Katakana: Tanaka Given Name Katakana: Jessie Miyoko
For English/Roman character notation, the same result is entered for the Katakana field.	Takahashi Ichiro	Surname Katakana: Takahashi Given Name Katakana: Ichiro
	John Smith, Ph.D.	Surname Katakana: Smith Given Name Katakana: John

■ Email Address
・If multiple email addresses are listed, enter the one that appears to be the primary address.
If both a general and a personal email address are listed, prioritize the personal email address whenever possible.
If both mobile and PC email addresses are listed, prioritize the PC email address whenever possible.
Please note that the aforementioned prioritization is not covered by our correction guarantee. We determine the representative email address based on its placement and font size.
・Handwritten email addresses are excluded from the correction service guarantee.

Data Format

Conversion Rules	Business Card Example	Input Data
Maintain original casing	Taro.Suzuki@company.jp	(As listed)

Correction Specifications

Correction Rules	Business Card Example	Input Data
Prioritize personal email address	support@company.jp taro.suzuki@company.jp	taro.suzuki@company.jp
Prioritize PC email address	taro.suzuki@company.jp taro1.2.3@docomo.ne.jp	taro.suzuki@company.jp
Prioritize Japanese email address	taro.suzuki@company.jp taro.suzuki@company.com.cn	taro.suzuki@company.jp

・住所は、「郵便番号」、「都道府県」、「市区町村」、「番地」、「建物名」の5項目に分けて入力します。
・海外の住所は、「市区町村」へ1つの項目として入力します。
・住所の各項目への振分は、システムによる自動抽出のため、100%の精度保証の対象データではありません。

■郵便番号
・日本語で日本国内の住所の場合、郵便番号を入力します。
ローマ字表記の日本住所の郵便番号や、海外住所のZIPコードは、郵便番号として訂正されません。（「市区町村」に含めて入力されます）
・記載がない場合は、空欄となります。住所からの逆引きによる補完は行いません。

データ形式

Conversion Rules	Business Card Example	Input Data
Convert Kanji numerals to Arabic numerals	107-0072	107-0072
Enter in 3-digit - 4-digit format (only if listed as 7 digits)	107 0072 107-0072 107-0072	In Any Case 107-0072

■都道府県
・日本語で日本国内の住所の場合、都道府県を入力します。
ローマ字表記の日本住所では、都道府県は訂正されません。（「市区町村」に含めて入力されます）
・都道府県が省略されている場合、郵便番号からの逆引きや住所からわかる場合には補完します。

■市区町村
・日本語で日本国内の住所の場合、市区町村を入力します。
ローマ字表記の日本住所では、市区町村は訂正されません。
・市区町村が省略されている場合、郵便番号からの逆引きや住所からわかる場合には補完します。

■番地
・市区町村以下、番地を入力します。
・階数、フロア（F）、部屋番号が連記されている場合には、それらも合わせて番地として入力します。

データ形式

Conversion Rules	Business Card Example	Input Data
Remove Spaces	1-1-1 Roppongi, Minato-ku, Tokyo	Roppongi 1-1-1

訂正仕様

Correction Rules	Business Card Example	Input Data
Replace Japanese numerals with Arabic numerals. Use a half-width hyphen for 'banchi' (block number). Remove the 'go' (building number) suffix.	3-11-13 Iidabashi	3-11-13 Iidabashi
	3-11-13 Iidabashi	3-11-13 Iidabashi
If the building name is omitted and the floor or room number is written separately, enter it as the building name.	3-11-13 Iidabashi 9F	3-11-13 Iidabashi

■建物名
・「番地」（市区町村番地）以下に続く、ビル名、建物名と、階数、部屋番号を入力します。

データ形式

Conversion Rules	Business Card Entry Examples	Input Data
Enter Spaces Exactly as Written	Green Park W Tower 14F	(As Written)

訂正仕様

Correction Rules	Business Card Entry Example	Input Data
Enter Necessary Information for Mail Delivery, Such as P.O. Boxes, Company Names, or Mailbox Numbers	Minato Hills 33F (P.O. Box 104)	(As Written)
	Tanaka Building 6F, inside Tanaka Co., Ltd.	(As Stated)
Do not enter information unrelated to the address, such as directions or landmarks.	Red Brick 4F (Next to the Central Post Office)	Red Brick 4F
	Komachi Building 8F (Corner of Komachi 5-chome Intersection)	Komachi Building 8F

■住所（英語）
・英語表記の住所、ローマ字表記の日本国内の住所は「市区町村」にまとめて入力します。
国名、州コード、ZIPコードも1つのフィールドにまとめて記載のまま入力します。

データ形式

Conversion Rules	Business Card Entry Example	Input Data
Maintain line breaks and spaces as written, and insert a space after each comma ',' delimiter.	Mori Bld. 4F, 1-6-6,Roppongi, Minato-ku,TOKYO 108-0044 Japan	Mori Bld. 4F, 1-6-6, Roppongi, Minato-ku, TOKYO, 108-0044 Japan

■電話番号1,2
・電話番号は、直通や代表、支社支店や海外拠点の電話番号も含めて、主要と思われるもの2つまでをデジタル化して入力します。
直通と代表電話の区別はありません、記載順に入力されます。

データ形式

Conversion Rules	Business Card Entry Example	Input Data
Convert all delimiters to hyphens '-' consistently.	(03)1234-5678 03(1234)5678 03 1234 5678 03.1234.5678	In all cases 03-1234-5678
Convert Chinese numerals to Arabic numerals.	03-1234-5678	03-1234-5678
For international calls, enter '(0)' exactly as written.	+81-(0)3-1234-5678	(As written)

訂正仕様

Correction Rules	Business Card Entry Examples	Input Data
Do not enter extension numbers.	03-1234-5678 Extension: 382	03-1234-5678
Do not enter range specifications at the end of phone numbers.	03-1234-5678~9	03-1234-5678
For toll-free numbers (0120), assign a lower input priority.	Support: 0120-123456 Main: 03-1234-5678	Tel1:03-1234-5678 Tel2:0120-123456
	Support: 0120-123456 Main: 03-1234-5678 Direct: 03-1234-5670	Tel1: 03-1234-5678 Tel2: 03-1234-5670 * Do not enter toll-free numbers
Do not enter railway telephone (JR-TEL) numbers	JR (123)4567	(Do not enter)
Since mobile phone numbers (070, 080, 090) are entered in the Mobile Phone field, do not enter them here	Direct: 090-1234-5678	(Do not enter) * Enter in the mobile phone field

■FAX番号
・データ形式、入力ルールは、「電話番号」と同一です。
・通常の音声電話番号と共通の場合は、FAX番号にもデータをセットして入力します。
例）「Tel&Fax：03-1234-5678」⇒ 電話番号にもFAX番号にも「03-1234-5678」と入力します。

■携帯電話
・データ形式、入力ルールは、「電話番号」と同一です。
070、080、090で始まる電話番号、および、「携帯電話」や「moblie」などとラベルが表記されている電話番号は、携帯電話にセットして入力します。

■URL
・会社のホームページやサービスのURLを入力します。
facebookやtwitterのURLは原則として入力されません。
ただし、機械的に読み取りできた場合には、入力されることもあります。

訂正仕様

Correction Rules	Business Card Entry Examples	Input Data
Add the 'https://' prefix	www.company.co.jp	https://www.company.co.jp
Enter the trailing slash as specified	https://www.service.jp/	https://www.service.jp/

Information handwritten on business cards is excluded from correction.
Corrections are applied only to information printed on the business card that is legible.

The items covered by the 99.9% accuracy guarantee (☆) for our service are as follows:

■ 99.9% Accuracy Guarantee Items
・Company Name
・Name
・Email Address
・Department and Job Title
・Phone Number 1, 2
・Fax Number
・Mobile Phone Number
・URL
☆ Accuracy is calculated on a character basis.

■ The following items are processed on a best-effort basis and are excluded from the service accuracy guarantee. * We are not liable for any errors in these items.

・Address (Postal Code, Prefecture, City/Ward/Town/Village, Street Address, Building Name)
If an address is not found in our address dictionary (such as new addresses created by municipal mergers or older addresses), the information may not be correctly categorized into the respective address fields.

・Company Name (Kana)
We verify and correct this against our corporate master database. If verification fails, the information may not be corrected.

・Name (Kana) While we use automated kana dictionary assignment and manual verification, digitization may not be possible for names with multiple potential readings that cannot be determined from the card information alone, or for complex or unconventional readings.

・Job Title
The system automatically determines the job title from the "Department and Job Title" field data using a job title dictionary.
If multiple job titles are listed, only the one appearing first will be entered.

・Address (English)
Variations may occur in the use of periods, commas, or spaces, which can be difficult to standardize even for the same address.

Please be sure to read the Terms of Service before applying.

Please apply for the Business Card Data Correction Service using the form via the button below.
 

If you wish to terminate the Business Card Data Correction Service, please apply using the form via the button below.