Business Card Management Option Service: Business Card Data Correction Service

Please read the following basic service specifications carefully before using the correction service.

■ Language
・Japanese/English
・In principle, Japanese items on the business card are prioritized for data entry.
・If no Japanese items are present, English items will be processed.
・Chinese business cards are not eligible for correction. Please utilize the data captured via OCR.

■ Data Capture Sides
・Both the front and back sides are eligible for correction.

■ Business Card Image Files
・Images are processed in the correct orientation.

■ Error Input
・Characters that cannot be entered in Japanese or are unreadable will be represented by a half-width question mark "?".
　Special characters, partially blurred text, or other unreadable items will be entered as a half-width "?".

■ Non-Correctable Items (Charged as a used credit)
In the following cases, the item is considered "Non-Correctable" and will remain in its pre-correction state:
・Business cards in languages other than Japanese or English where no text can be entered.
　(However, if readable information such as phone numbers or email addresses exists, these will be entered.)
・Business card images that are blurred, soiled, or otherwise judged as mostly unreadable.
・Images other than business cards (e.g., membership cards, medical examination tickets, postcards).
・Business cards that are entirely handwritten.
・Cases where the scanner captured two overlapping cards, and critical information is hidden or cut off, making entry impossible.
・Cases where the operator cannot visually confirm or enter the information.
・Cases where a correction request was made in the application, but the administrator revoked the correction authority while the status was "In Correction" or "Corrected" by the operator.
　(If the status is "Before Confirmation" by the operator, it is treated as "Uncorrected," the request is canceled, and no charge is applied.)

■ All Items

No.	Item	Content
1	Company Name	Corporate names, government office names, membership organizations, group names, shop names, etc.
2	Company Name (Kana)	Phonetic reading of the company name (excluding corporate status)
3	Department/Title	Department and job title listed on the card. Includes both department and title.
4	Title	The job title portion of the Department/Title field. Automatically extracted by the system from the "Department/Title" field. Example: If the card lists "Sales Division, Sales Section 1, Manager": Department/Title = "Sales Division, Sales Section 1, Manager" (all listed data) Title = "Manager" (data automatically extracted as the title).
5	Name (Full Name)	Name written in Kanji or Katakana. For alphabet notation: Surname: Last Name, Given Name: First Name + Middle Name. If divided into 3 or more parts, all remaining characters are entered into the surname field.
6	Name (Kana)	Phonetic reading of the name. For alphabet notation: The Kana field will contain the same result as the Name (Full Name) field.
7	Email Address	Primary email address
8	Phone Number	Phone numbers (up to 2)
9	FAX	FAX number (one representative number)
10	Mobile Phone	Mobile/PHS phone numbers starting with 070, 080, or 090
11	Address (Postal Code)	3-digit or 7-digit postal code
12	Address (Prefecture)	The 47 prefectures of Japan
13	Address (City/Ward/Town/Village)	City, ward, town, or village name. If the address is written in English/Roman characters or is an overseas address, the information in that block will be delivered in a single field. In this case, the address items (Postal Code, Prefecture, Street Address, Building Name) will remain in their pre-correction state.
14	Address (Street Address)	Address following the city/ward/town/village
15	Building Name	Building name, floor number, room number, P.O. Box, and other mailing information
16	URL	Company website URL (Twitter or Facebook accounts are not included)

The correction rules for information listed in multiple locations are as follows.
For phone numbers, the two numbers with the highest priority are entered as 1 and 2, respectively.
However, there are exceptions for certain items to prioritize user convenience.

■ Priority 1: Information written in Japanese is prioritized.

■ Priority 2: Information with larger text (font size) is prioritized.

■ Priority 3: Information closer to the top-left is prioritized.

■ For English Business Cards: Japanese information is prioritized.

■ For Vertically Oriented Business Cards: The top-right is prioritized.

■ Character Encoding
Data is maintained in "UTF-8".
Please note that unsupported characters may result in garbled text.

■ Format by Character Type
・ All alphanumeric characters are entered in half-width (single-byte) format.
・ All symbols that can be represented in half-width are entered in half-width format.
・ All spaces are entered in half-width format.
・ All Katakana characters are entered in full-width (double-byte) format.

■ Error Characters
・ Kanji characters that cannot be entered on a Japanese OS PC are entered as "?".
Example: Surname = "Taka?" (If the character for 'hashi' in Takahashi is an archaic variant)
・ If a business card image is unclear and cannot be entered, "?" is entered.
Example: Email Address = "meishi.taro@?" (If part of the image is unreadable or cut off)

■ Examples of Unsupported Characters
・ For Kanji characters that have commonly used "alternative characters," the alternative character is used for entry.

■ Examples of Supported Characters
The following Kanji characters can be entered exactly as they appear on the business card.
(Examples)
髙, 﨑, 國, 舘, 鐵, 曾, 來, 遙, 眞, 櫻, 邊, 邉, 濱, 濵, 德, 隆, 斎, 齊, 齋, 栁, 瀨, 塚, 黃, 賴, 祥, 嵜, 莊, 槗, 學, 亞, 榮, 澁, 將, 靜, 淺, 嶌, 惠, 讓, 聰, 續

■会社名
会社名には一般的な法人をはじめ、特殊法人や、団体名、機関名などを入力します。

データ形式

Conversion Rules	Example on Business Card	Input Data
Enter Legal Entity Status As Is	Shadan Hojin Fureai Center	(As Stated)
Convert Abbreviations of Legal Entity Types to Their Official Forms	Lego Trading Co., Ltd.	Lego Trading Co., Ltd.
Trim Spaces Before and After the Legal Entity Type	Lego Trading Co., Ltd.	Lego Trading Co., Ltd.
Do Not Include Spaces Within Company Names in Japanese. Include Spaces for English Names.	I Technology Co., Ltd. Rego Entry Inc.	I Technology Co., Ltd. (As Stated)
The middle dot '・' should be kept as is	IBM Japan, Ltd.	(As stated)
Convert the old-style character '會社' to '会社'	Nippon Steel Corporation	Nippon Steel Corporation

訂正仕様

Correction Rules	Business Card Entry Example	Input Data
Do not enter company descriptions such as 'Group' or 'Certified Company', nor abbreviations of company names	Net Group Network Japan Co., Ltd. (NWJ) Certified Member of the Japan Eco Promotion Association	Network Japan Co., Ltd.
Do not enter branch names, department names, or company divisions following the company name (enter these as the affiliated position).	Denpaku Shoji Co., Ltd. HR Company	Denpaku Shoji Co., Ltd.
For union names and association names, enter the official name as the company name.	JA Nagano Matsumoto Agricultural Cooperative	Matsumoto Agricultural Cooperative
Enter shop names and store names as the company name. Do not enter characters judged to be general terms for the type of business or description (such as Kappo, small restaurant, seasonal cuisine, or location names) that are not part of the official store name.	Kappo Yamadaya	Yamadaya
	Beauty Salon BEAUTY Ginza Branch	BEAUTY (Ginza Branch is the Department/Position)
Enter the School Name as the Company Name (Enter the Faculty/Department as the Department/Position)	Keio University, Faculty of Science and Technology	Keio University (Faculty of Science and Technology is the Department/Position)
For Educational Corporations, enter only the Corporate Name (Enter the School Name as the Department/Position)	Ogaki Gakuen Educational Foundation, Ogaki Kindergarten	Ogaki Gakuen Educational Foundation (Ogaki Kindergarten is the Department/Position)
For Medical Corporations, enter only the Corporate Name (Enter the Hospital Name as the Department/Position)	Saiseikai Mita Hospital	Saiseikai Mita Hospital (Mita Hospital is the Department/Position)
For prefectural government agencies and public institutions, enter the company name up to the prefecture or municipality name.	Welfare Division, Totsuka Ward, Yokohama City	Totsuka Ward, Yokohama City (Welfare Division is the Department/Position)
	Nagano Prefecture Tokyo Office	Nagano Prefecture (Tokyo Office is the Department/Position)
For government offices, enter the largest ministry or agency name listed (if no ministry or agency is listed, enter the name of the largest organization).	Ministry of Defense, Japan Ground Self-Defense Force	Ministry of Defense (Japan Ground Self-Defense Force is the Department/Position)
	Japan Ground Self-Defense Force, Communication Systems Command	Japan Ground Self-Defense Force
For business cards of assembly members, enter the name of the assembly or the political party they belong to, whichever is displayed more prominently, as the company name.	Member of the House of Representatives	House of Representatives (Member of Parliament is the affiliated position)
	Democratic Party Member of the House of Representatives	Democratic Party (Member of the House of Representatives is the affiliated position)
	Tokyo Metropolitan Assembly Member	Tokyo Metropolitan Assembly (Member of Parliament is the affiliated position)
For national, prefectural, or similar institutions, enter the name as is for the company name.	The National Museum of Modern Art	The National Museum of Modern Art
	Yokohama Municipal First Elementary School	Yokohama Municipal First Elementary School

■会社名（カナ）
・弊社の企業マスタと照合して会社名カナを補正いたします。
・企業マスタと照合されない場合は補正されない可能性があります。

データ形式

Conversion Rules Business Card Entry Example Input Data Omit Phonetic Reading of Corporate Status Denpaku Shoji Co., Ltd. Denpaku Shoji Keep Katakana as is Canon Inc. Canon Keep alphabets and certain symbols as is ISK East Japan Co., Ltd. ISK Higashinihon Global Consulting Co.,Ltd. Global Consulting Delete symbols not present in Kana Star Beauty Star Beauty

■所属役職
・名刺に肩書きとして記載されている部署や組織、役職、職種、役割などを記載のまま入力します。
部署の大きさの順に並べ替えたり、部署、役職の順での並べ替えはされません。記載のとおりとなります。
・原則として封書や文書、メールの「宛名」として記載される対象を入力します。
資格や免許（○○士、○○認定者など）や、会員（○○会認定会員）などの付帯情報、「新人」や「修行中」などの一時的な情報は、所属にも役職にも該当しないため、入力されません。
住所や建物名のそばに記載されている、建物などの説明と判断される付帯情報（○○センター、○○工場、○○研究所）などは入力されません。

データ形式

Conversion Rules	Business Card Entry Example	Input Data
Enter Spaces and Line Breaks Exactly as They Appear	Representative Director and Executive Vice President and General Manager of Sales Division	(As Stated)
Remove Unnecessary Spaces Within Words	Representative Director President	Representative Director President
Enter English text line by line	Sales General Manager	Sales General Manager

訂正仕様

Correction Rules	Business Card Entry Examples	Input Data
If department or job titles are listed in multiple locations, enter them in descending order of seniority.	Denpaku Shoji Co., Ltd. Advertising Division Sales Department, Sales Section 2 Manager, Taro Tanaka	Advertising Division Sales Department, Sales Section 2 Manager
Extract and enter branch names or organizational names written immediately after the company name.	Finance Department, General Manager, Taro Tanaka Lego Shoji Co., Ltd., Osaka Branch	Osaka Branch Finance Department, General Manager
	Welfare Division, Shinjuku City Office Section Chief Taro Tanaka	Welfare Division Section Chief *Company Name: Shinjuku City Office
	Parliamentary Vice-Minister of Land, Infrastructure, Transport and Tourism	Parliamentary Vice-Minister *Company Name: Ministry of Land, Infrastructure, Transport and Tourism
Do Not Enter English Translations for Japanese Affiliations and Job Titles	Sales Manager Sales Manager	Sales Manager
Enter English Translations That Differ in Meaning from the Japanese Affiliation and Job Title	Representative Director, President and CEO	Representative Director, President and CEO
	Information Systems Department System Administrator	Information Systems Department System Administrator
If two company names and their respective titles are listed, please enter the title for the primary company.	Kawasaki Shoji Co., Ltd. Chairman Kawasaki Shuzo Co., Ltd. Representative Director and President	Chairman *Company name is Kawasaki Shoji

■役職
・「所属役職」として入力されたデータから、「所属」と「役職」を分離して入力します。
・システムによる自動抽出のため、100%の精度保証の対象データではありません。

訂正仕様

Correction Rules	Business Card Entry Examples	Input Data (Department)	Input Data (Title)
Department and Title Are Separated	Sales Department, Sales Section 2 Manager	Sales Department, Sales Section 2	Manager
When All Entries Are Determined to Be Job Titles	President and Representative Director		President and Representative Director
If No String Is Identified as a Job Title, It Is Treated as a Department Affiliation	Sales Department, Sales Section 2	Sales Department, Sales Section 2
If Multiple Job Titles Are Identified, All Titles Are Entered. If Multiple Departmental Titles Are Provided Across Multiple Lines, They Are Entered Separately by Line.	Deputy General Manager, Sales Division and General Manager, Marketing Department	Sales Division	Deputy General Manager and General Manager of the Marketing Department
	Deputy General Manager, Sales Division and General Manager, Marketing Department		Deputy General Manager, Sales Division and General Manager, Marketing Department
If the affiliation and position span multiple lines, separate and enter them line by line.	Osaka Branch General Manager, Finance Department	Osaka Branch	General Manager, Finance Department
If the affiliation and position are on a single line, separate them with a space and enter.	Engineering Department, Chief	Engineering Department	Chief
For English, do not use spaces as separators; enter the job title as is.	General Manager		General Manager

■ Name (Surname, Given Name)
・Names written in Kanji or Katakana are separated into "Surname" and "Given Name" fields.
・Names in English or Roman characters are separated into "First Name (F) + Middle Name (M)" and "Last Name (L)" fields.

Correction Specifications

Correction Rules	Business Card Example	Input Data
If there is a middle name in Katakana, enter it together in the "Given Name" field.	Tanaka Jessie Miyoko	Surname: Tanaka Given Name: Jessie Miyoko
If only a "Given Name" is provided, enter it in the "Given Name" field.	Akemi	Surname: (Blank) Given Name: Akemi
Do not enter maiden names or nicknames.	Ota (Maiden Name: Tanaka) Satomi	Surname: Ota Given Name: Satomi
For joint names, enter only the first person's name.	Yamada Junichi/Riko	Surname: Yamada Given Name: Junichi
For Japanese business cards with English/Roman character names, enter them into Surname and Given Name fields in the order they appear.	Masato Tanaka	Surname: Masato Given Name: Tanaka
	Takahashi Ichiro	Surname: Takahashi Given Name: Ichiro
For English business cards, enter "First Name (F) + Middle Name (M)" into the "Given Name" field and "Last Name (L)" into the "Surname" field.	John Smith	Surname: Smith Given Name: John
	John F Smith	Surname: Smith Given Name: John F
Do not enter English honorifics.	John Smith, Ph.D.	Surname: Smith Given Name: John

■ Name (Katakana)
・Enter the phonetic reading in Katakana, separated into "Surname" and "Given Name" fields.
・If the reading derived from the email address account matches the reading candidate in the name dictionary, that Katakana reading is automatically assigned.
・Next, we visually verify the furigana or Roman character notation on the business card to assign the correct Katakana reading.
・If there are multiple reading candidates and the correct reading cannot be determined from the business card, the most common and frequently used Katakana is assigned for the surname. The given name will remain in its pre-correction state.

Correction Specifications

Correction Rules	Business Card Example	Input Data
If there is a middle name in Katakana, enter it together in the "Given Name" field.	Tanaka Jessie Miyoko	Surname (Katakana): Tanaka Given Name (Katakana): Jessie Miyoko
For English/Roman character notation, the same result is entered for the Katakana fields.	Takahashi Ichiro	Surname (Katakana): Takahashi Given Name (Katakana): Ichiro
	John Smith, Ph.D.	Surname (Katakana): Smith Given Name (Katakana): John

■ Email Address
・If multiple email addresses are listed, enter the one deemed to be the primary address.
If both a general and a personal email address are listed, prioritize the personal email address.
If both mobile and PC email addresses are listed, prioritize the PC email address.
Note that the above prioritization is not covered by the correction guarantee. The email address judged to be the representative one is entered based on its placement and font size.
・Handwritten email addresses are not covered by the correction service guarantee.

Data Format

Conversion Rules	Business Card Example	Input Data
Enter uppercase and lowercase letters exactly as they appear.	Taro.Suzuki@company.jp	(As written)

Correction Specifications

Correction Rules	Business Card Example	Input Data
Prioritize personal email addresses.	support@company.jp taro.suzuki@company.jp	taro.suzuki@company.jp
Prioritize PC email addresses.	taro.suzuki@company.jp taro1.2.3@docomo.ne.jp	taro.suzuki@company.jp
Prioritize Japanese email addresses.	taro.suzuki@company.jp taro.suzuki@company.com.cn	taro.suzuki@company.jp

・住所は、「郵便番号」、「都道府県」、「市区町村」、「番地」、「建物名」の5項目に分けて入力します。
・海外の住所は、「市区町村」へ1つの項目として入力します。
・住所の各項目への振分は、システムによる自動抽出のため、100%の精度保証の対象データではありません。

■郵便番号
・日本語で日本国内の住所の場合、郵便番号を入力します。
ローマ字表記の日本住所の郵便番号や、海外住所のZIPコードは、郵便番号として訂正されません。（「市区町村」に含めて入力されます）
・記載がない場合は、空欄となります。住所からの逆引きによる補完は行いません。

データ形式

Conversion Rules	Business Card Entry Example	Input Data
Enter using Arabic numerals if written in Chinese numerals	107-0072	107-0072
Enter in a 3-digit-4-digit format (only if listed as 7 digits)	107 0072 107.0072 107 (0072)	In any case 107-0072

■都道府県
・日本語で日本国内の住所の場合、都道府県を入力します。
ローマ字表記の日本住所では、都道府県は訂正されません。（「市区町村」に含めて入力されます）
・都道府県が省略されている場合、郵便番号からの逆引きや住所からわかる場合には補完します。

■市区町村
・日本語で日本国内の住所の場合、市区町村を入力します。
ローマ字表記の日本住所では、市区町村は訂正されません。
・市区町村が省略されている場合、郵便番号からの逆引きや住所からわかる場合には補完します。

■番地
・市区町村以下、番地を入力します。
・階数、フロア（F）、部屋番号が連記されている場合には、それらも合わせて番地として入力します。

データ形式

Conversion Rules	Business Card Entry Example	Input Data
Remove Spaces	1-1-1 Roppongi, Minato-ku, Tokyo	1-1-1 Roppongi

訂正仕様

Correction Rules	Business Card Entry Example	Input Data
Replace Kanji numerals with Arabic numerals. Use a half-width hyphen for 'banchi' (block number) and remove 'go' (house number).	3-11-13 Iidabashi	3-11-13 Iidabashi
	3-11-13 Iidabashi	3-11-13 Iidabashi
If the building name is omitted and the floor or room number is written separately, enter it as the building name.	3-11-13 Iidabashi 9F	3-11-13 Iidabashi

■建物名
・「番地」（市区町村番地）以下に続く、ビル名、建物名と、階数、部屋番号を入力します。

データ形式

Conversion Rules	Business Card Example	Input Data
Enter spaces exactly as they appear	Green Park W Tower 14F	(As written)

訂正仕様

Correction Rules	Business Card Entry Example	Input Data
Enter all information required for mail delivery, such as P.O. Box numbers, c/o company names, or mailbox numbers	Minato Hills 33F (P.O. Box 104)	(As written)
	Tanaka Building 6F, c/o Tanaka Co., Ltd.	(As Stated)
Do not enter information unrelated to the address, such as directions or landmarks.	Red Brick 4F (Next to the Central Post Office)	Red Brick 4F
	Komachi Building 8F (Corner of Komachi 5-chome Intersection)	Komachi Building 8F

■住所（英語）
・英語表記の住所、ローマ字表記の日本国内の住所は「市区町村」にまとめて入力します。
国名、州コード、ZIPコードも1つのフィールドにまとめて記載のまま入力します。

データ形式

Conversion Rules	Business Card Entry Example	Input Data
Keep line breaks and spaces as written, and insert a space after each comma separator.	Mori Bld. 4F, 1-6-6,Roppongi, Minato-ku,TOKYO 108-0044 Japan	Mori Bld. 4F, 1-6-6, Roppongi, Minato-ku, TOKYO, 108-0044 Japan

■電話番号1,2
・電話番号は、直通や代表、支社支店や海外拠点の電話番号も含めて、主要と思われるもの2つまでをデジタル化して入力します。
直通と代表電話の区別はありません、記載順に入力されます。

データ形式

Conversion Rules	Business Card Entry Example	Input Data
Uniformly convert separators to hyphens '-' for input	(03)1234-5678 03(1234)5678 03 1234 5678 03.1234.5678	In all cases 03-1234-5678
Convert Chinese numerals to Arabic numerals for input	03 (1234) 5678	03-1234-5678
For international calls only, enter '(0)' as written	+81-(0)3-1234-5678	(As Stated)

訂正仕様

Correction Rules	Business Card Entry Example	Input Data
Do Not Enter Extension Numbers	03-1234-5678 Ext: 382	03-1234-5678
Do Not Enter Phone Number Ranges	03-1234-5678~9	03-1234-5678
Lower the Input Priority for Toll-Free Numbers (0120)	Support: 0120-123456 Main: 03-1234-5678	Tel1:03-1234-5678 Tel2:0120-123456
	Support: 0120-123456 Main: 03-1234-5678 Direct: 03-1234-5670	Tel 1: 03-1234-5678 Tel 2: 03-1234-5670 * Do not enter toll-free numbers
Do not enter railway telephone numbers (JR-TEL)	JR (123)4567	(Do not enter)
Do not enter mobile phone numbers (070, 080, 090) here, as they should be entered in the Mobile Phone field	Direct: 090-1234-5678	(Do not enter) * Enter in the Mobile Phone field

■FAX番号
・データ形式、入力ルールは、「電話番号」と同一です。
・通常の音声電話番号と共通の場合は、FAX番号にもデータをセットして入力します。
例）「Tel&Fax：03-1234-5678」⇒ 電話番号にもFAX番号にも「03-1234-5678」と入力します。

■携帯電話
・データ形式、入力ルールは、「電話番号」と同一です。
070、080、090で始まる電話番号、および、「携帯電話」や「moblie」などとラベルが表記されている電話番号は、携帯電話にセットして入力します。

■URL
・会社のホームページやサービスのURLを入力します。
facebookやtwitterのURLは原則として入力されません。
ただし、機械的に読み取りできた場合には、入力されることもあります。

訂正仕様

Correction Rules	Business Card Entry Example	Input Data
Add the 'https://' prefix	www.company.co.jp	https://www.company.co.jp
Enter the trailing slash as specified.	https://www.service.jp/	https://www.service.jp/

Information handwritten on business cards is excluded from the correction process.
Corrections are applied only to information that is printed on the business card and is legible.

The following items are covered by our 99.9% accuracy guarantee (☆) for service quality.

■ 99.9% Accuracy Guaranteed Items
・ Company Name
・ Name
・ Email Address
・ Department/Title
・ Phone Number 1, 2
・ Fax Number
・ Mobile Phone Number
・ URL
☆ Accuracy is calculated on a character basis.

■ The following items are processed on a best-effort basis and are excluded from the service quality guarantee.
* We are exempt from liability for any errors in these items.

・ Address (Postal Code, Prefecture, City/Ward/Town/Village, Street Address, Building Name)
If an address contains information not found in our address dictionary (such as new addresses created by municipal mergers or obsolete addresses), the system may not be able to correctly categorize each address component.

・ Company Name (Katakana)
We verify and correct this against our corporate master database. If verification fails, the information may not be corrected.

・ Name (Katakana)
While we use automated assignment via a Katakana dictionary and manual verification, digitization may not be possible for names with multiple reading candidates that cannot be determined from the business card information alone, or for names with difficult or non-standard readings.

・ Title
The system automatically determines the title based on the "Department/Title" data using a title dictionary. If multiple titles are listed, only the one closest to the beginning will be entered.

・ Address (English)
Even for the same address, there may be variations in the use of periods, commas, or spaces, which can be difficult to standardize.

Please be sure to read the Terms of Service before applying.

Please apply for the Business Card Data Correction Service using the form via the button below.
 

If you wish to terminate the Business Card Data Correction Service, please apply using the form via the button below.